Step-by-step Product Guide of Pro Tool

Follow the simple steps with Screenshots which will guide you through the complete working process of the MBOX Reader tool.


Step 1

Launch SysTools MBOX Viewer Pro from the installed location or Go to Start » All Programs » SysTools MBOX Viewer Pro to launch the software.

step1

Step 2

Click Add File to start the process of adding .Mbox file in application. Select the Browse button to find the MBOX file from machine.

step2

Step 3

Now choose the required MBOX File & click on Open button.

step3

Step 4

Scanning process gets initiated with proper details such as; file location, size and time stamp.

step4

Step 5

Once scanning is completed successfully click OK to proceed further.

step5

Step 6

After software loads the MBOX file Items, select items that you want to view in the display pane with multiple view options such as Normal,Hex,Properties,Message Header View, MIME View, RTF and Attachments View respectively. You can make use of the Switch View options from Horizontal to Vertical View to ease out message preview experience as per convenience

step6

Step 7

Normal Mail View displays the message content in a usual way , including basic message details.

step7

Step 8

Preview attachments included in the email message using the Attachment View tab.

step8

Step 9

Click the Search button to find a specific email within single or multiple MBOX files using various parameters such as Message Subject, To, From, Body etc.

step9

Step 10

You can add multiple filter criteria’s to enhance your search query to find a particular email.

step10

Step 11

Use Advanced logical operators to your search query i.e. AND , OR & NONE :

  • OR : If you are unsure about specific parameters to be absolutely correct, then the software looks for the other option in the parameter.
  • AND : This parameter ensures that two collective parameters are present within an email.
  • NONE : Upon selection of the NONE operator, software disables the applied operators consecutively on the other parameters.

    •  

    step11

    Step 12

    You can view the highlighted email message after obtaining the result from your query of the Mails Containing Exact Filtered Data Match appearing first with the highlighted data.

    step12

    Step 13

    The software allows you to export search results into Adobe PDF file format. Select the emails from the search results, right click on them and then select the Export option.

    step13

    Step 14

    An Export Option window pops up as soon as you select mails and click on the export option.Choose the destination path where the output files will be stored by clicking on the Browse button. You can also apply specific Naming Conventions for the output file.

    step14

    Step 15

    Now Click on the Export button to initialize the process of MBOX to PDF File Conversion

    step15

    Step 16

    A Window pops up displaying the Export process in progress with folder, item count and destination path details.

    step16

    Step 17

    As soon as the conversion process completes,an export report is created simultaneously which you can save in your local machine by clicking on theSave button.

    step17

    Step 18

    Save the CSV report at a desired location by clicking on the Save option.

    step18

    Step 19

    To Export Bulk folders, click on the Export option located on the top menu bar and follow rest of the process respectively.

    step19

    Step 20

    Select the MBOX folder which you want to export in the Select Folders Pane.

    Click on the Browse button to select the destination location for saving PDF file.

    step20

    Step 21

    Click "Export" button to initiate the process:.

    step21

    Step 22

    After clicking on Export button software will show the progress of exporting all folders.

    step22

    Step 23

    Upon completion of the Export process, an export report gets created. Save the report in CSV file type format if required.

    step23

    Step 24

    On receiving the prompt “Export Report saved successfully at given path”, click OK to proceed further.

    step24

    Step 25

    Go to the location where you have saved the PDF file on your machine.

    step25

    Step 26

    You can observe that the emails got saved in a PDF file type and the name of the emails are saved by subject of email as the default naming convention is "Subject" as mentioned earlier.

    step26

    Step 27

    Open and Preview the PDF files with Adobe Acrobat Reader.

    step27

    Step 28

    After clicking on Export button software will show the progress of exporting all folders.

    step28